Registration and Invitation Letter

Registration and Payment Instructions

• At least one author of an accepted paper must register and present the paper. On-site and online presenters pay the same registration fee.
• The author must register and pay the registration and all other applicable fees on or before September 5, 2025 (JST).
  If the conference does not receive your full payment within the specified period, your paper and registration will be cancelled.
• Active IEEE Membership status will be verified. Non-active members cannot qualify for IEEE membership discount.
• To avail of the IEEE Student Member/Non-IEEE Student Member discounted rates, the student must be presently enrolled. The student should attach and send a copy (through the student’s university email address) of his/her student ID or a certificate of registration (pdf file) from your dean to register.cstc2025@gmail.com, with Subject: Student ID/Registration-CSC2025.
• Full registration includes free participation to all sessions, conference proceedings, coffee breaks, lunches, welcome reception, gala dinner.
• Additional pages (maximum of 2 pages) can be purchased during the registration process. Likewise, additional tickets for lunches, welcome reception, gala dinner are also available for purchase during the registration process.
• Payments by credit card or bank wire transfer are available. Since bank wire transfer takes a long time to process, we encourage you to pay by credit card. However, if bank wire transfer is the only option, please do the bank transaction as soonest so the payment will arrive on time. Be reminded that all bank charges and fees (i.e., sending and receiving banks) will be paid by the applicant. After completing your bank wire transfer transaction, please email (pdf file) a copy of your bank transfer receipt or certificate to , Cc: <register.cstc2025@gmail.com> with Subject: Bank Transfer-(your registration ID number).
  The conference must receive the registration and all other additional purchase payments in full.
• Questions and queries regarding registration, email to <register.cstc2025@gmail.com>.
• Link to Registration Page (Will be available soon. Kindly check the website.)



Invitation Letter

• If you need an invitation letter to support your visa and/or other travel application, please tick the [Required: __ ] button during the registration process. Download the Invitation Letter Request Form HERE, read carefully the instructions and fill it up. Then send it to <loc.cstc2025@gmail.com>, Cc: <register.cstc2025@gmail.com>. The invitation letter will only be sent to you after the conference has verified your information and full payment of the registration and all other applicable fees are received.




IMPORTANT: Author/Presenter Registration: Aug. 23 - Sept. 5, 2025 (At least one author of an accepted paper must register. The registration fee is the same as in Advance Registration.)
Extra pages (maximum of two pages): JPY 15,000 per extra page


Co-author/No-paper Advance Registration (Aug. 23 – Sept 15, 2025 JST)
IEEE Member Fee	JPY 105,000
IEEE Non Member Fee	JPY 126,000
IEEE Student Member Fee	JPY 73,500
IEEE Student Non-Member Fee	JPY 88,200
IEEE Life Member Fee	JPY 57,750

Co-author/No-paper Late Registration (Sept. 16 – Sept. 26, 2025 JST)
IEEE Member Fee	JPY 120,000
IEEE Non Member Fee	JPY 144,400
IEEE Student Member Fee	JPY 84,000
IEEE Student Non-Member Fee	JPY 100,800
IEEE Life Member Fee	JPY 66,000

On-site Registration (October 21-24, 2025 JST)
IEEE Member Fee	JPY 120,000
IEEE Non Member Fee	JPY 144,000
IEEE Student Member Fee	JPY 84,000
IEEE Student Non-Member Fee	JPY 100,800
IEEE Life Member Fee	JPY 66,000

Notes:

For Late Registration, the system will be activated on the above specified date/period.

For On-site Registration, please prepare the exact amount in cash.

Additional Tickets (per person)	Cost (JPY)	Note
Gala Dinner	20 yrs. old and above: 15,000
	13 ~ 19 yrs. old: 9,000	Same menu as adult but NO alcoholic drinks
	~ 12 yrs. old: 3,000	Child set menu but NO alcoholic drinks
Welcome Reception	8,000
Lunch	1,600
Coffee Break	600